Overview
Akiflow is a planning app for people who live inside a dozen productivity tools at once. It pulls tasks and meetings from Google Calendar, Outlook, Gmail, Slack, Notion, Linear, Jira, GitHub, Todoist, ClickUp, Trello, and more into a single Universal Inbox, then lets you drag them onto a calendar as time blocks. The pitch is execution, not capture: a daily planning ritual, a command bar for fast entry, and Focus Mode keep you on the timeline instead of refactoring your to-do list. In 2026 Akiflow added Aki, an AI executive assistant, and a hosted MCP server so external AI agents like Claude can read your schedule and reschedule blocks by natural language. In our evaluation Akiflow is best-in-class for hands-on time blocking, but it is premium-priced and has no permanent free tier, it competes with Sunsama and Motion, not free to-do apps.
Key Features
- Universal Inbox — aggregate tasks and meetings from 18 plus integrations in one place.
- Drag-and-drop time blocking — schedule tasks onto your calendar with conflict detection and recurrence.
- Daily planning ritual and command bar — keyboard-first capture and a structured start-of-day review.
- Aki AI assistant — summarize, plan, and surface the day’s priorities automatically.
- MCP server — let external AI agents read and reschedule your calendar via natural language.
- Cross-platform — macOS, Windows, web, tablet, and mobile apps with Focus Mode and stats.
Pricing
| Plan | Price | For |
|---|---|---|
| Free trial | $0 | 7-day full-feature trial, no permanent free tier |
| Pro Monthly | $34/mo | Unlimited integrations, tasks, meetings, Aki, power features |
| Pro Yearly | $19/mo | Everything in Pro Monthly, billed annually, $228 per year |
| Teams | Custom | Shared schedules, team billing, collaborative planning, contact sales |
Comparison
Compared to Motion, Akiflow gives you manual control over every block while Motion auto-schedules for you, choose Akiflow if you want to stay hands-on. Against Reclaim.ai, both defend your calendar, but Akiflow’s Universal Inbox and command bar are broader for multi-app users. Versus ClickUp AI, Akiflow is a focused planner, not an all-in-one project manager, so it pairs well rather than replaces it.